Flexible Spending Accounts 

Medical Expense Reimbursement Account (MERA)

This plan allows you to pay for eligible out-of-pocket expenses with pre-tax dollars. Eligible expenses include plan deductibles, copays, coinsurance, and other non-covered medical, dental, and vision healthcare expenses for you and your dependents.  

Dependent Care FSA

This plan allows you to pay for eligible out-of-pocket dependent care expenses with pre-tax dollars. Eligible expenses may include daycare centers, pre-school, in-home childcare, and before- or after-school care for your dependent children under age 13 (other individuals may qualify if they are incapable of self-care and are considered your taxable dependents).  

Please note: All caregivers must have a tax ID or Social Security number, which must be included on your federal tax return. If you use the Dependent Care FSA, the IRS will not allow you to claim a dependent care credit for reimbursed expenses. Consult your professional tax advisor to determine whether you should enroll in this plan. 

Flores & Associates Dashboard

You will receive your Flores Participant ID (PID) by email or mailed letter. This is a 9-digit unique identifier you will use to access your account. The email will be from a Flores email address (ending in @flores247.com), with a subject line of "Flores Participant ID (PID) Notification." The PID is also included on all emailed communications you will receive from Flores. Once you receive it, you can go to www.flores247.com, choose "Participant Login," and then choose "First Time User" to set up your account login. 

• 24/7 access to your accounts on your mobile device  
• Check balances, file claims, and view account activity  
• Use the app to take pictures of receipts and upload to accompany claims

Determine How Much Money to Contribute to Your FSA

Estimate your annual need and consider any family changes that might have an impact on your expenses over the coming year. 

FSA Need Estimation Calculators 

Enroll in a Flexible Spending Account

• Enrollment is available during benefits Open Enrollment season (early November of each year).  
• Employees who are newly eligible for benefits should enroll using the enrollment form provided, within 31 days of hire. 
• Employees who have had a qualifying life event that allows them to make a change during the benefit year have 31 days from the date of the life event to make a change to their benefits. To make the change, contact benefits@welseyan.edu or initiate a "Change Benefits" transaction in Workday using the Benefits Change job aid.

Using Your FSA

Once you are enrolled, Flores & Associates will send you a debit card. When you incur a qualified expense, you can either pay with your debit card or submit the expenses through the Flores & Associates website or mobile app (see FAQs for more details). 

Remember to save all receipts; you’ll need them for reimbursements and to validate your expenses with your employer or administrator. 

Eligible Expenses 

Qualified expenses are designated by the IRS. See examples of many common expenses below. 

Health Care FSA Qualified Expenses 

See IRS publication 502 for a list of specific examples. 

Education and Support Materials

• Flexible Spending Account Overview 
• Dependent Care FSA Overview 
• Flores Health Care FSA Presentation 
• Mobile App Information
  
• Filing a Claim
• Debit Card Documentation Process
• Flores Benefits Card Participant Guide
• Allowable Dependent Care Expenses
• Allowable Medical Expenses
• Allowable OTC Expenses

Questions

Claim questions and other information needs should be directed to Flores & Associate’s customer service department at 800.532.3327, Mondays through Fridays 8:30 a.m.–5:00 p.m. EST, or by accessing their website at www.flores247.com.

FSA Frequently Asked Questions

Benefit Disclaimer 

Benefit summaries are provided for the convenience of Wesleyan employees. Employees are directed to read the relevant benefit plan documents. In the event of a conflict between the terms of any summary and the terms of actual plan documents, the terms of plan documents will control. Except where prohibited by collective bargaining or other agreement, Wesleyan reserves the right to alter, modify, or suspend any benefit at any time. While Wesleyan selects its benefit providers after thoughtful review, it disclaims responsibility for the ultimate performance of such providers.