The Office of the Registrar will be closed between Monday, December 23 through Wednesday, January 1 for the winter break.

Drop/Add FAQ for Tutorials

• What should a student do if the desired faculty tutor is NOT listed in the drop down list for a particular tutorial?

  If the desired tutor is not listed in the "Faculty Tutor" dropdown, your exception request will need pre-approval from Academic Affairs. Please send an email to the Registrar's Office outlining the tutorial topic/description. Please be sure to specify the course, tutor and reason for exception.

• What should a student do if the desired tutorial is NOT listed in WesMaps?

  Students should contact the academic department/program to inquire if that course can be offered. If the dept/prog agrees to offer the course, the Administrative Assistant will need to submit a CI Update to the Registrar's Office requesting that the course be created for the current semester. Once in WesMaps, students would then need to submit the tutorial request to the tutor.

• When do tutorials get requested and approved?
  All tutorial enrollment requests and approvals must occur during Drop/Add.
• Are students still expected to meet with the faculty members regarding their tutorial request?

  YES. Students should view this enhancement as simply a replacement of the paper form.

• Can a denied tutorial request by reversed?

  YES. If a tutorial request is denied, the student will need to submit a new tutorial enrollment request with electronic form.

• Where can tutorial registration be accessed in WesPortal?

  STUDENT - Courses>Drop/Add>Subject Area>Tutorials

  TUTOR - Academic Toolbox>Course Management>Enrollment Requests

  CHAIR/DIRECTOR - Academic Toolbox>Tutorial Requests

  ADVISOR - Academic Toolbox>Advisees>Drop/Add

• Do tutorials count towards the 4 full credit course limit?
  NO. Tutorials, Private Music Lessons, and courses worth less than 1.00 credit do not count towards the limit. Therefore, advisors do not need to raise the student's credit limit.
• Are all tutorials done through the Drop/Add system?
  YES, except Student Forums (paper form available from Student Leader) & Teaching Apprentices (WesPortal>Courses).
• Does a tutorial request still need approval from the tutor, chair/director, and advisor?

  YES. The relevant faculty members will receive automated emails when an approval takes place in the step preceding theirs. Also, each step is completed through the EPortfolio.

• Who can change the information on the tutorial form?
  Only the student can change information on the tutorial form, but only until the faculty tutor approves it. Once the tutorial is approved by the faculty tutor, no further changes can happen. If there is misinformation, the tutorial will need to be canceled and resubmitted with the correct information.
• Can the information on the tutorial form be changed at any point?
  NO. The tutorial form information is FROZEN once approved by the Faculty Tutor. Therefore the student should make sure the form is set before submitting to the tutor. Also, the tutor should request and receive all changes before approving the tutorial.
• Does each student in a group tutorial need to fill out a form?
  YES. Each student will need to submit an electronic tutorial request form. Please note that the tutor may distribute universal text at the first class meeting, etc.
• How can tutorial forms be printed out?

  Tutorial forms can only be printed during Drop/Add. Students can print the form at any time in the Tutorial Enrollment Requests table. Tutors can print the form until it is approved by the advisor in the Tutorial Enrollment Requests table. Chairs/Directors can print the form at any time in the Tutorial Requests table. Advisors can print the form until it is approved by the advisor in the Tutorial Enrollment Requests table.

  Please note that most Internet browsers will need the "Print Selected Frame" option clicked.

• How does a student drop a tutorial once it is an enrolled course?

  Click the Drop 'x' in the Drop/Add Transactions table, just as if it was a regular course enrollment. Please note that clicking the Cancel Request 'x' in the Tutorial Enrollment Requests table, will NOT drop a student from an advisor approved tutorial.