GRADE ENTRY IMPORTANT NOTES

All grade roster activity now occurs in Workday.

During the grade entry period, professors can:

• Enter final grades
• Add grade notes when optional (for CR grades) or required (unsatisfactory grades)
• Submit incomplete grades

Assigning Final Grades in Workday

After the grade entry period, professors can:

• Submit change of grades, per the academic regulations.
• Convert incomplete provisional grades to final grades.

Changing Grades in Workday

• Grade Option Key

  Grade Option Key

  GRADE	DESCRIPTION	EXPLANATION
  A-F	Standard Letter Grading	For students with the A-F grading mode, use the standard letter grade options.
  Cr/U	Credit/Unsatisfactory	For students with the Cr/U grading mode, enter a CR for satisfactory completion of the coursework or U for unsatisfactory completion.
  AU*	Audit	If a student attends class as an auditor; not for credit.
  I*	Incomplete -- Accompanied by a Provisional Grade	To use if a student needs time beyond the end of a semester to complete missing work. Incomplete grades only appear in grade rosters after an incomplete request is approved. The provisional grade must be the grade the student will receive if no further work is submitted.
  DNA	Did Not Attend	Use if a student never attended the course.
  PHB	Problem -- Honor Board Violation	Use if a student has a pending Honor Board case; converted to a final grade after the case is resolved.
  PWD	Problem -- Though Student Withdrew	Use if a student intended to withdraw from the class; converted to a W or final grade after consultation with the Class Dean.
  PWS	Problem -- Wrong Section	Use if a student was enrolled in the wrong section of a course; to be resolved with consultation with the Class Dean.
  W*	Withdrew	Indicates the student officially withdrew from the course.
  X	Deferred Grade	Usually only used for students pursuing honors. They may receive a deferred grade in their 409 tutorial until their 410 tutorial is complete. The 409 grade will be updated to match the 410 grade during spring grade entry.

  *Review the Academic Regulations for more details about these grade options.

  • Once final grades are available for Incompletes (I grades) and relevant problem grades (P), use the "Change of Grade" process in Workday to update the grade.
  • "I" grades appear on the official transcript as "IN" until a final grade is reported.
  • "DNA" and "P" grades appear on the official transcript as ## until the grade is resolved.
  • If you have further grade-entry questions, send an email to registrar@wesleyan.edu.