Purchasing Card
The Purchasing Card (P-Card) office is located at 55 High Street, 2nd Floor. For questions regarding the program, email aphelp@wesleyan.edu.
Starting July 1, all existing Pcards will be linked to the Workday Expense Report system. The card will now be referred to as an “Expense” card. The scope of expenses eligible for Expense card use will focus primarily on:
- Employee travel expenses
- Non-travel, individual employee business and entertainment expenses such as local business meals, airfare for visitors and students, and event-related expenses.
Introducing the Purchasing Card:
For other types of purchases, including equipment, supplies, and external services, consider using the new Purchasing Card. This card is tailored for goods and services procurement, simplifying the process and ensuring compliance.
Comparison of Card Functions:
|
Feature |
Expense Card |
Purchasing Card |
|
Use Case |
Travel and entertainment expenses |
Equipment and services |
|
Benefits |
Simplified expense reporting |
Streamlined procurement |
|
Access in Workday |
Linked to expense report |
Reconciled via card “Verification” |
If you already know that you would like the Purchasing Card, you can begin the application process here.
If you would like an Expense Card, you can begin the application process here
(NOTE: you do NOT need to apply for an Expense Card if you are a current Pcard Cardholder. All existing PCards will automatically become an expense card on July 1).
JP Morgan Chase
24 Hour Customer Service
(800) 316-6056
From Outside the U.S., call collect
(847) 488-3748
To report a lost/stolen card or if you suspect fraudulent activity
(800) 316-6056
PCard Tips and Hints
Pcard Deadline
Pcard vouchers should be reconciled and submitted within 30 days. Failure to reconcile pcard vouchers in 60 days will result in pcard suspension.