Reserve a Space

Wesleyan University faculty and staff can reserve space and event support services through Room Request (Virtual EMS), accessible through the WesPortal; students should visit their electronic portfolio. 

Faculty and Staff: look for the Room Request link in the Event Scheduling & Calendaring section. Faculty/Staff must submit an EMS space reservation request through their portal before staff can assist them with any additional needs.  The staff WILL NOT submit the room request for you.

If your event requires services such as furniture moving, custodial service, or A/V assistance, the request must be made no later than five business days in advance. Events with catering through Bon Appetit must be made at least two weeks in advance. Requests for large events involving extensive services in Memorial Chapel or Beckham Hall must be made at least three weeks in advance.

Once your space request is submitted, a staff member will review your request.  If there are no needs your event will be confirmed and you will receive an email indicating you are all set.  If you have not received a confirmation within three business days, please check with the Reservations office to see if there was a problem.

If your request has needs, a staff person will contact you within 3 business days to confirm all details.

Students: look for the Room Request link in the Student Life at Wesleyan section. Please send technical questions to emshelp@wesleyan.edu, and questions regarding new or existing reservations to events@wesleyan.edu.

Events taking place in the Center for the Arts (CFA) must be scheduled with the CFA Events Office (860 685-2076). Requests for space in the Freeman Athletic Center (FAC) must be made with the FAC Office (860 685-2895).

Student Events open to the public must be registered with the Office of Student Involvement.

Faculty & Staff

Faculty or staff members interested in scheduling classes should contact the Registrar's Office at  860 685-2738.  Spaces for TA sessions, lectures, special programs, or conferences can be requested through Room Request (Virtual EMS).  Faculty or staff members interested in scheduling a conference should contact Events & Conferences to work one-on-one with a professional event coordinator who will assist in planning your events from start to finish. 

For The Community

If you are an external client interested in renting a space at Wesleyan University please visit the Contact Us page on this website and submit the event inquiry form found there. 

Wesleyan University is committed to making its educational programs and facilities accessible to people with disabilities. If you plan to attend an event and will require reasonable accommodations, please call 860 685-3324. It is recommended that arrangements be made ten business days in advance of the event. For more information, please see Accessibility Services.