Services for Graduate Students
- What are the library's hours?
- How do WesIDs work?
A valid Wesleyan ID that is linked to the library database is needed to charge out library materials. The IDs of continuing students remain active, including during the summer months, while they are enrolled in the University, and expire either upon graduation, or withdrawal from the University. The IDs of temporary students remain active only during the semester or semesters in which they are enrolled. ID cards are nontransferable, and may not be used by anyone other than the person to whom they were issued.
New ID cards can be linked at the circulation office in Olin Library 115. Should you encounter any difficulty with your ID, please come to the Circulation Office in Olin Library 115 to have it revalidated. If you have questions concerning ID cards or library circulation issues, in general, please call 860-685-3877 or send e-mail to firstname.lastname@example.org. Library users assume responsibility for notifying the library of change of address, loss or theft of the Wesleyan ID card, and loss or theft of books charged to them. Receipts for returned items are available upon request. You also accept responsibility for the materials borrowed on your ID card and for returning them to the library by the due date.
- Are there check out limits?
There is no limit on the number of items a user may charge out at any one time. To view a full list of library materials checked out to you, go to the library home page and click the link for My Account, then log in with your Wes ID number and last name.
- What is the loan period?
Loan periods differ according to the type of material being charged:
Wesleyan / CTW Books – for the academic year
Government documents – for the academic year
CD-ROMs – 7 days
Music CDs - 14 days
Cassettes - 14 days
Music scores - for the academic year
Restricted music scores - 7 days
Videos (tapes, discs) - 8 days
Bound Periodicals in Olin - 14 days
ILL Items - due dates vary
Reserve Items - 2 to 24 hours (items vary).
- How many times may an item be renewed?
There is no limit to the number of times an item may be renewed, provided it is not needed by another library user. Telephone renewals are accepted at (860) 685-3967 from 9am to 5pm Monday through Friday. You may also renew your items online, click "Renew Items" from the library home page and log in with your Wes ID, and your last name. You must renew your books via online catalog before they are overdue.
- What happens if an item is recalled?
Library recall policy strives to balance the needs of the current borrower with the needs of the user requesting the item. The current borrower is guaranteed a loan period of 14 days for monographs, and 7 days for bound periodicals. After 7 days, the item may be recalled for another user. We will send a recall notice to inform you that the item must be returned in 7 days provided it is not already overdue. If a recalled item is not returned on time, you will be charged the recall overdue fines, $7.00/day to a $70.00 maximum. Your library privileges will be suspended until the item is returned.
- What about using CTW materials?
Connecticut and Trinity Colleges, along with Wesleyan University, comprise a library consortium known as CTW. The CTW Consortium shares an online library catalog, and borrowing privileges are extended to the user communities of the three institutions. Wesleyan students may borrow items from the other institutions either in person at the lending library with a valid student ID, or they may use the online catalog to place their requests. Photocopies of journal articles must be requested through ILLiad. The turnaround time for CTW online requests is usually about 48 hours.
- What types of fees/fines are there?
There will be no general overdue fines for materials. However, all students are subject to recall and reserve overdue fines. The recall overdue fine is $7.00/day to a $70.00 maximum and $0.60/hour for reserve overdue. If an item is lost or stolen, the Item Replacement fee is $50.00 minimum, or the actual cost of the item if greater. There is a non-refundable replacement processing fee of $35.00 per item. There will be no additional fees for repair or binding of damaged items; however, extensive damage may result in the charging of replacement and processing fees.
Payment of Library Fines/Fees: Payment of library fines/fees is via your Student Account. If your total fines/fees balance is greater than $1.00 these fines/fees will be sent to your Student Account weekly.
- Can circulation privileges be lost?
Circulation privileges may be suspended under the following circumstances: 10 items are overdue, one recalled item is overdue, one reserve item is overdue, or $100.00 in fees/fines are unpaid.
- Are circulation records confidential?
Wesleyan University Library is committed to the protection of the privacy rights of all of its students, faculty, staff and other library users. In the spirit of CT state law C.G.S.A. § 11-25, and in accordance with the American Library Association policy on "Confidentiality of Library Records," all library records are considered to be confidential transactions. Library staff will not release the name of any person to whom an item is currently charged, nor will they release past circulation records (this includes interlibrary loans). For exceptions, individual faculty, students and staff must request, in writing, that the library is authorized to share circulation information with other persons who might request such information. Persons making requests for circulation information must state the specific purpose for which the data is being used. If faculty and students would like to share their circulation information with each other, both parties must agree in writing to this arrangement and be approved by the University Librarian. All exceptions must be submitted in writing to the University Librarian, Olin Library, Room 202A.
- What types of reference services are available?
Reference services are available at the Olin, Art and Science Library as well as Scores and Recordings and Special Collections & Archives. Advise the Reference Department of your research interests and a staff member will discuss library services with you, give you a tour of our facilities, or help you begin your research.
Please stop at the reference desk, call one of the numbers listed below or go here to ask a reference question. You can also reach us by email at email@example.com
- Olin Memorial Library 685-3873
- Art Library 685-3326
- Scores and Recordings 685-3899
- Science Library 685-3729
- Special Collections & Archives 685-3864
- Is it possible to set up personal research sessions?
In addition to in-class instruction, and classes offered throughout the semester, you can request a Personal Research Session with a librarian to work on a particular research project. This allows us to work with you one-on-one, on your schedule, and concentrate on your particular needs. Set up a session here
- Can special collections and stored items be accessed for research?
Older and lesser used materials are housed in off-campus storage facilities. These materials may be retrieved upon your request, and they will normally be available for your use within 24 to 48 hours. All items in Special Collections & Archives are housed in closed stacks and they will also be retrieved, upon request, for your use. They are available for use in the SC&A reading room on the same day that you make your request, or as soon as the reading room opens the next day. SC&A reading room hours are Monday--Friday 1:00-5; Summer hours are Monday--Thursday 1:00-5. To request materials either from storage or Special Collections & Archives, use the "Request" option in the online catalog, or complete the "Request Items from Special Collections or Storage" form available at the main circulation office or the reference desk in Olin Library.
- What if an item is missing?
If you are unable to locate a book in any of the Wesleyan Libraries, you may report the item as missing. Library staff will initiate a systematic search for the item and notify you of the results.
- Can online resources be accessed from off-campus?
Wesleyan University Library subscribes to a wide array of online indexes, electronic journals, and other databases available over the Internet. Since they are paid subscriptions, access to them is generally limited to users from the Wesleyan campus network. If you have a valid Wesleyan email account and password you may be able to access these databases off campus. Go through the library home page to the index, journal, etc, and enter your Wesleyan email username and password when prompted.
- Is it possible to access materials outside of CTW?
Purchasing Materials not in CTW:
The library routinely purchases books based on user recommendations. You may send acquisitions suggestions directly to firstname.lastname@example.org or via the Recommend a Purchase link form.
Interlibrary Loan Services:
The Interlibrary Loan Department supports your research by borrowing materials which are not available in the CTW consortium libraries. Generally this service is limited to books, theses and dissertations, photocopies of articles and microfilms. Turnaround time is approximately two weeks depending on the location of the lending library. Requests can be made electronically through ILLiad.
- Can students access other restricted libraries?
Some libraries of private institutions do not allow non-affiliated users to access their collections without a letter of introduction from a librarian, stating that the material is not available at the requestor’s institution. If you know that a restricted access library has specific items which you need and which we do not have, contact the Reference Department in Olin (860-685-3873) for a letter of introduction.