Wesleyan University Library Gift Policy
APPROVED: May 17, 2013
Wesleyan University Library collections provide students and faculty with access to the most current information sources, as well as rich, diverse collections in traditional formats. These form a foundation for in-depth study in the humanities, sciences and social sciences. While the primary goal of collection building is curriculum support, we also recognize the importance of providing basic resources to support graduate and faculty research.
The Library welcomes gifts that support the current and evolving curriculum as well as the basic research needs of faculty and students. We are also interested in gifts that build on our older collections of depth.
Due to the high costs of managing the gift process, as well as access, preservation, and space issues, the library's goal in accepting gifts is to acquire only materials which are highly relevant to the institution's needs. All potential gifts will be evaluated in terms of the collection development goals of the library, as well as the physical condition of the materials. For gifts exceeding 100 items, we may ask donors to also consider a donation to help defray processing and maintenance costs.
Should you have items or a collection that you would like us to consider, please contact the appropriate individual or number listed below:
- General number for gift donations: 860-685-3834 or firstname.lastname@example.org
- Gifts for the general circulating collections, Aaron Sandoval, Collection Development Coordinator: email@example.com; 860-685-3834
- Gifts of 25 or fewer items, Trevor West, Acquisitions Assistant: firstname.lastname@example.org; 860-685-3829
For gifts to:
- Special Collections, Suzy Taraba, Director of Special Collections and Archives: email@example.com; 860-685-3375
- University Archives, Leith Johnson, University Archivist: firstname.lastname@example.org; 860-685-3863
- World Music Archives; other music collections, Alec McLane, Music Librarian: email@example.com; 860-685-3899
- Art Library, Susanne Javorski, Art Librarian: firstname.lastname@example.org; 860-685-3326
- Science Library, Melissa Behney, Science Librarian: email@example.com; 860-685-3714
The donor will be asked provide a description of any gift before it can be considered. A full written description (including a list of titles and documentation regarding ownership and provenance) is extremely useful in the initial evaluation. In the absence of such documentation, the Library may require on-site evaluation of the collection by the appropriate selector before a determination to accept can be made. For gifts to Special Collections, the University Archives or the World Music Archives, the donor will be asked to complete a Deed of Gift before your gift will be accepted. For gifts to the Library for its general collections, the donor may be asked to complete a Deed of Gift for donations greater than 100 items.
Acknowledgement of accepted gifts will include a count of the number of items donated and/or brief description of the donation.
Tax and Appraisal Information
By law, the Library is not allowed to assign values to gifts-in-kind or give tax advice. If the claimed annual non-cash charitable contributions of a donor exceed $500, IRS Tax Form 8283 must be filed. Gifts claimed for more than $5,000 must be appraised by a qualified appraiser as defined by IRS guidelines. The appraisal of a gift for income tax purposes is the responsibility of the donor. Unless other arrangements are agreed to beforehand, the appraisal must be completed before the accepted collection is delivered to Wesleyan. To find an appraiser in your area, you may wish to consult the following sites:
- American Society of Appraisers
- Antiquarian Booksellers Association of America
- Appraisers’ Association of America
- International Society of Appraisers
Disposition of Gift Materials
Unless specifically requested, books will not be plated. If plates are requested, the donor will pay for the plates. Books will be cataloged and listed in the Library's online public catalog. Access will be provided to other materials according to library policies.
All gift materials that are added to the general collections are shelved in the appropriate subject classification. The Library no longer maintains separate named collections within the circulating collections.
Gifts that are not added to the collections may be disposed of in one of the following ways:
- If it has been arranged in advance of the collection being accepted, they may be returned to the donor or the donor’s designee.
- They may be sold or otherwise disposed of by the Friends of Wesleyan University Library and the proceeds used to support Library resources and services.
- In cases where other institutions have teaching or collecting goals which the gift more appropriately supports, these institutions may be offered the gift. Connecticut College and Trinity College, Wesleyan’s partners in the CTW Consortium, will usually be given the first opportunity to accept material the library decides not to add.
Donors who offer items or collections that Wesleyan does not accept may be referred to other libraries or to book donation programs such as the following:
- Hands Across The Water is a Massachusetts book collection charity that promotes literacy and education. The organization provides books to schools, libraries and other community based nonprofit organizations in the US and overseas.
- The University of Buffalo Health Sciences Library maintains a website that provides information on nonprofit agencies that manage donation programs that distribute books, journals and media in all subject areas to foreign countries.
Thank you for considering a gift to the Wesleyan University Library.