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Creating a Digital Vault to Store Sensitive Data 

Introduction

The purpose of this document is to describe a method to create a digital vault for safely saving sensitive data on either a Mac or a PC.  The method stores a password protected Excel spreadsheet on Wesfiles or Google Drive. Consequently, it provides two levels of password protection: your Wesleyan and/or Google credentials, and the Excel password.

Creating a Digital Vault on a PC

  • Create an Excel spreadsheet with the sensitive data you wish to protect
    • Click on the File tab and choose “Protect Workbook”.
    • Choose “Encrypt with Password”.
    • Enter a strong password, click OK and reenter it.
    • We recommend that you choose a password that is less than 15 characters if you also use Excel on a Mac.
    • It is important that you not forget the password as it cannot be reset.
    • This password should also not be the same as your Wesleyan single sign-on password.
  • Save your spreadsheet as an .xlsx file on Wesfiles or Google Drive.  
  • You can give yourself a password hint to by right-clicking on the saved file, choosing Properties > Details and adding a Tag

Creating a Digital Vault on a Mac

  • Create an Excel spreadsheet with the sensitive data you wish to protect
    • Click on the Review Tab and choose Protect > Password…
    • Enter a strong password in “Password to open” (less than 15 characters), click OK.
    • Reenter the password
    • It is important that you not forget the password as it cannot be reset.  
    • This password should also not be the same as your Wesleyan single sign-on  password.
  • Save your spreadsheet as an .xlsx file on Wesfiles or Google Drive.  
  • You can give yourself a password hint to by CTRL-clicking on the saved file, choosing “Get Info” and entering a hint in “Spotlight Comments”

 

For password suggestions visit: Creating Passwords