1. Room Assessment (March 2014):

a) Room dimensions: 

More or less 16' wide X 21' depth X 9' high

Room dim

b) Projection wall dimensions:

The screen is 8' wide but it is receding above the ceiling and the automatic aperture is just a couple inches larger than 8', usually a 120' diagonal screen is around 106" wide.

c)  Current power for the screen, projector and rack, closet, podium, or closet:


The power outlet for the projector doesn't meet current construction code. 

We need to hire the electrician to install an outlet for the projector.

d) Current conduit for projector, speakers, rack, and in some cases cable cubby:

The room has a podium, so there is a 2.5 "conduit from the podium to the rack and another 1.75" pipe from the rack to the ceiling.


e) Type of ceiling, and consultation with physical plant for potential asbestos:

The ceiling is stone/concrete

f)  Current distance from the projector to the cart, podium, closet, rack, or cabinet:

The distance is most likely more than 50', but less than 75'. 


g) Current projector throw distance, and current condition of the projector mount, pipe and base:

1)The current throw distance is 12'.

2)The mount is not universal. The pipe length is the right size.


h) Current number of working data jacks:

4 out of 5 jacks are functional. 4 of them are labeled A-D, and the one labeled C is nonfunctional.


i)  Current location of the telephone. And instructions how to save the telephone, included cables, mount and other parts:

Inaccurate -->There is a telephone in the room and is located on the right side of the rack. During construction be necessary to relocate it. I think the best place will be on the side of the podium. We need to save the unit, the mount and screws on a box, and leave it in the room. 

j) Evaluation of the current speakers:

The speakers are in good condition, we will reuse them.

k)  Current electric screen switch location:

The screen switch is located behind the podium closed to the light switches, near the instructor. 

l) Current light switches:

The light switches are at the main entrance.

m) Wall and floor conditions after removing the old rack, electric or manual screen and in some cases speakers: 

The rack will be removed. The floor is wooden. The screen will be replaced.


n) Potential ceiling problems with the new electric screen installation:

This room is fairly large we should install at least 120" screen, ideally it should be 133". An extra work will be necessary to do.


o) Storage instructions for the IMS team for hardware or AV equipment (Should be labeled Storage/Repurpose/Disposal):



We will start from the top to the bottom
1. UPS: Storage 512
2. Netlinx: Storage 512
3. AMX Volume card: Storage 512
4. Black Box: Disposal
5. VGA, RCA, XLR, connections: Storage Penthouse
6. Extron System 10: Storage 512
7. Rack lights: Storage 512
8. TOA: Storage 512
9. DVD player: IMS Storage room SC58 
10. VCR player: IMS Storage room SC58 
11. Drawer: Storage Penthouse
12. Mac-mini: Storage Pizza Pie
13. Mac-Mini housing: Storage Pizza Pie
14. PC: ITS computer storage
15. Rack and rack spaces: Storage Penthouse
16. Cables: Storage next to machine shop to be sorted


p) Instructions for IMS team to leave in one piece some of the data and/or speaker cables, and what to do with the rest of the cables:

1)The audio cable is ran to the ceiling in pipe next to the cabinet,do not touch the speakers cable.

2)The rest of the old cables that will be pulled from the pipe  will be storage in a central location TBD for future recycle or  disposal (in a box most likely next to machine shop).  

q) Instructions for the IMS team to tear down the old installation, and the list of tools required to do so: 

1)First remove every single piece of equipment that is screw to the front of the rack.

2)The equipment will have labels for final destination. 

3)The covers, drawer and other hardware without labels should remain on the rack. 

4)We will keep the current rack, we just need to remove the rack door and cover empty spaces with rack spaces.

5) Proceed to retrieve the VGA cable and the RCA cable, leave alone the control cable and the speakers cable.

2. New Design Logistics (March 2014)

a) New Projector proposal:

Epson G6550


b) New Projection Screen dimensions:

120" diagonal.


c) New projector throw distance proposal: 

Throw distance is the same distance as previous. ~12'


d) Potential location for the new cart, podium, cabinet, or rack: 

Same location for new cart


e) AV housing proposal for the new installation:



From top to bottom






-Mac Mini, CMDR Box




f)  Conduit for new installation in case is necessary:

We will be moving the projector farther back in the room, and will most likely need to either extend the preexisting conduit or install a new one.


g) Amount of data necessary for the new installation including the line for the projector:

7 (including projector cable, PC,DVD,CMDR,MAC, Laptop, Extron); We will need a data splitter.


h) HDMI length from the projector to the AV housing (cart, cabinet, rack, or podium):



i)  Umbilical cord length:



j)  Speakers new position:

same as previous position


k) Speaker cable length:

same as previous length


l)  New power needs for projector, projection electric screen, and AV housing (cart, cabinet, rack, or podium):

same power needs as previous setup


m)Ideal location for the telephone:

near the cart, on the back wall of the room from the perspective of entering the room. 


n) Ideal electric screen switch location:

near the cart.


o) Identify any potential problem between the screen size and the usable chalk board during presentations:


p)Type of renovation necessary after removing projection screen, and rack, cabinet, and/or podium:

None? The speakers may have to be moved as they are currently directly encasing the current projector.


q) Wood Cover for new installation: