1. Room Assessment (March 2014):


a) Room dimensions:

More or less 16' wide X 21' depth X 9' high

b) Projection wall dimensions:

The screen is 8' wide but it recedes above the ceiling and the automatic aperture is just a couple inches larger than 8', usually a 120' diagonal screen is around 106" wide.


c)  Current power for the screen, projector and rack, closet, podium, or closet.

The power outlet for the projector doesn't meet current construction code.

We need to hire the electrician to install an outlet for the projector.


d) Current conduit for projector, speakers, rack, and in some cases cable cubby:

Here is the pipe that connects the rack with the ceiling


e) Type of ceiling, and consultation with physical plant for potential asbestos:

    The ceiling is concrete.


f)  Current distance from the projector to the cart, podium, closet, rack, or cabinet:

    The distance is most likely more than 50', but less than 75'. 


g) Current projector throw distance. And current condition of the projector mount, pipe and base: 

    -The current throw distance is 12'.

    -The mount is not universal. The pipe length is the right size.


h) Current amount of working data jacks: 

    None of the data jacks are working, but there is a working red data cable being run through the same hole in the wall containing the telephone wires. There is no data line for the projector, but we should use four data cables for the cart. We will use a data splitter.


i)  Current location of the telephone. And instructions how to save the telephone, included cables, mount and other parts:

    There is a telephone in the room and is located on the right side of the rack. During construction it will be necessary to relocate it. I think the best place will be on the wall near the window, on the left side of the cabinet. We need to save the unit, the mount and screws on a box, and leave it in the room.


j) Evaluation of the current speakers:

    The speakers are in good condition, we will reuse them.


k)  Current electric screen switch location:

    The screen switch is located near the rack, near the instructor. 


l) Current light switches:

    The light switches are at the main entrances.


m) Wall and floor conditions after removing the old rack, electric or manual screen and in some cases speakers: 

    The rack will be removed. The floor is wood and should not be scratched.


n) Potential ceiling problems with the new electric screen installation:

    The projector isn't centered, due to the smoke detector being located too close to the centered area (the projector would set off the alarm). So we must make sure that the screen aligns with the projector.


o) Storage instructions for the IMS team for hardware or AV equipment (should be labeled Storage/Repurpose/Disposal):

We will start from the top to the bottom


1. UPS: Storage 512

2. Netlinx: Storage 512

3. AMX Volume card: Storage 512

4. Black Box: Disposal

5. VGA, RCA, XLR, connections: Storage Penthouse

6. Extron System 10: Storage 512

7. Rack lights: Storage 512

8. TOA: Storage 512

9. DVD player: IMS Storage room SC58 

10. VCR player: IMS Storage room SC58 

11. Drawer: Storage Penthouse

12. Mac-mini: Storage Pizza Pie

13. Mac-Mini housing: Storage Pizza Pie

14. PC: ITS computer storage

14. Rack and rack spaces: Storage Penthouse

15. Cables: Storage next to machine shop to be sorted



p) Instructions for IMS team to leave in one piece some of the data and/or speaker cables, and what to do with remaining cables:

    -The audio cable is run to the ceiling in pipe next to the cabinet, do not touch the speakers cable.

    -The rest of the old cables that will be pulled from the pipe  will be stored in a central location TBD for future recycle or disposal (in a box most likely next to machine shop). 


q) Instructions for the IMS team to tear down the old installation, and list of tools required to do so.

    -First remove every single piece of equipment that is screw to the front of the rack.

    -The equipment will have labels for final destination. 

    -The covers, drawer and other hardware without labels should remain on the rack. 

    -We will keep the current rack, we just need to remove the rack door and cover empty spaces with rack spaces.

    -Proceed to retrieve the VGA cable and the RCA cable, leave alone the control cable and the speakers cable.

2. New Design Logistics (March 2014)

a) New Projector proposal:

Epson G6550


b) New Projection Screen dimensions:

120" Diagonal

c) New projector throw distance proposal: 



d) Potential location for the new cart, podium, cabinet, or rack: 

Same location (near the conduit, outlets, and data jacks)


e) AV housing proposal for the new installation:

From top to bottom

-Touchscreen (CMDR Box on side of cart)

-Power Supply


-Audio Amp


-Mac Mini


f)  Conduit for new installation in case is necessary:


g) Amount of data necessary for the new installation including the line for the projector:

7 (CMDR, PC, Mac, Laptop, Projector, DVD/Bluray, Extron). We are using a data splitter.


h) HDMI length from the projector to the AV housing (cart, cabinet, rack, or podium):


i)  Umbilical cord length:

~10' ?


j)  Speakers new position:



k) Speaker cable length:

Using previous cable.


l)  New power needs for projector, projection electric screen, and AV housing (cart, cabinet, rack, or podium):

Same as old.


m) Ideal location for the telephone:

On the wall, to the left of the cabinet (near the rack) 


n) Ideal electric screen switch location:

Near the phone and rack


o) Identify any potential problem between the screen size and the usable chalk board during presentations:



p)Type of renovation necessary after removing projection screen, and rack, cabinet, and/or podium:


q) Wood Cover for new installation: