1. Room Assessment (March 2014):

a) Room dimensions:

More or less 16' wide X 21' depth X 9' high


b) Projection wall dimensions:

The screen is 8' wide but it is receding above the ceiling and the automatic aperture is just a couple inches larger than 8', usually a 120' diagonal screen is around 106" wide.


c)  Current power for the screen, projector and rack, closet, podium, or closet:

The power outlet for the projector doesn't meet current construction code. We need to hire the electrician to install an outlet for the projector.


d) Current conduit for projector, speakers, rack, and in some cases cable cubby:

The room has a podium, so there is a 2.5 "conduit from the podium to the rack and another 1.75" pipe from the rack to the ceiling. 

This picture is above the projector, it is possible to see the projector mount and the cables going into the pipe.

This is the back of the podium. There is a floor box that connects the podium with the rack.

Here is the pipe that connects the rack with the ceiling

This is the conduit that connects the podium with the rack, the pipe size is 2.5" it is enough to run the HDMI and speakers cables. It is located on the back of the rack.

This picture is from above the ceiling at the projector, it is possible to see the projector mount and the cables going into the projector pipe.

e) Type of ceiling, and consultation with physical plant for potential asbestos:

    The ceiling has tiles.

f)  Current distance from the projector to the cart, podium, closet, rack, or cabinet:        

    The distance is most likely more than 50', but less than 75'.


g) Current projector throw distance, and current condition of the projector mount, pipe and base:

1)The current throw distance is 12'.

2)The mount is not universal. The pipe length is the right size.


h) Current number of working data jacks:

There is not data line for the projector and there are three data jacks for the rack and two for the podium, we will be necessary to run the data cables from the rack to the podium.

i)  Current location of the telephone, and instructions how to save the telephone, included cables, mount and other parts:

There is a telephone in the room and is located on the right side of the rack. During construction it will be necessary to relocate it. I think the best place will be on the side of the podium. We need to save the unit, the mount and screws on a box, and leave it in the room.


j) Evaluation of the current speakers:

The speakers are in good condition, we will reuse them.


k)  Current electric screen switch location:

The screen switch is located behind the podium close to the light switches, near the instructor. 

l) Current light switches:

The light switches are at the main entrances, but also next to the instructor. (see above photo)

m) Wall and floor conditions after removing the old rack, electric or manual screen (and in some cases, speakers): 

The rack will be removed. The floor is carpet and in excellent conditions and the wall is painted with the room color. Tom should install a cover just for the pipes mold.

n) Potential ceiling problems with the new electric screen installation:

There is a potential problem with the screen size, there is an horizontal door for the screen that resides above the ceiling, so when the screen is retrieved the door closes, but the aperture is around 100" so it is not enough to house a 120" screen. This room is fairly large we should install at least 120" screen, ideally it should be 133". An extra work will be necessary to do.


o) Storage instructions for the IMS team for hardware or AV equipment:

(Label should be Storage/Repurpose/Disposal)


We will start from the top to the bottom.

1. UPS: Storage 512

2. Netlinx: Storage 512

3. AMX Volume card: Storage 512

4. Black Box: Disposal

5. VGA, RCA, XLR, connections: Storage Penthouse

6. Extron System 10: Storage 512

7. Rack lights: Storage 512

8. TOA: Storage 512

9. DVD player: IMS Storage room SC58 

10. VCR player: IMS Storage room SC58 


11. Drawer: Storage Penthouse

12. Mac-mini: Storage Pizza Pie

13. Mac-Mini housing: Storage Pizza Pie

14. PC: ITS computer storage

14. Rack and rack spaces: Storage Penthouse

15. Cables: Storage next to machine shop to be sorted

p) Instructions for IMS team to leave in one piece some of the data and/or speaker cables, and what to do with the rest of the cables:

1)The audio cable is run to the ceiling in pipe next to the cabinet. Do not touch the speakers cable.

2)The rest of the old cables that will be pulled from the pipe  will be storage in a central location TBD for future recycle or disposal (in a box most likely next to machine shop). 

q) Instructions for the IMS team to tear down the old installation & the required tools to do so:

1)First remove every single piece of equipment that is screw to the front of the rack.

2)The equipment will have labels for final destination. 

3)The covers, drawer and other hardware without labels should remain on the rack. 

4)We will keep the current rack, we just need to remove the rack door and cover empty spaces with rack spaces.

5)Proceed to retrieve the VGA cable and the RCA cable, leave alone the control cable and the speakers cable.

2. New Design Logistics (March 2014)

a) New Projector proposal:

Newer NEC Projector


b) New Projection Screen dimensions:

Same screen


c) New projector throw distance proposal: 

Same throw distance


d) Potential location for the new cart, podium, cabinet, or rack: 

Reusing rack.


e) AV housing proposal for the new installation:



f)  Conduit for new installation in case is necessary:

Not necessary.


g) Amount of data necessary for the new installation including the line for the projector:

3 (Laptop, Mac Mini, PC)


h) HDMI length from the projector to the AV housing (cart, cabinet, rack, or podium):

Projector will not use HDMI


i)  Umbilical cord length:

N/A, using rack


j)  Speakers new position:

Reusing old speakers


k) Speaker cable length:

Reusing old speaker cable


l)  New power needs for projector, projection electric screen, and AV housing (cart, cabinet, rack, or podium):

The electrician will install a new power outlet for the projector that is up to code.


m) Ideal location for the telephone:

Same location?


n) Ideal electric screen switch location:

Same location?


o) Identify any potential problem between the screen size and the usable chalk board during presentations:



p)Type of renovation necessary after removing projection screen, and rack, cabinet, and/or podium:



q) Wood Cover for new installation: