The Office of Graduate Student Services will be closed the following days: Friday, December 22, 2017 through Monday, January 1, 2018. Regular business hours will resume on Tuesday, January 2, 2018.  Please plan accordingly.

Graduation Requirements - MA

The Office of Graduate Student Services and the Graduate Council recommend that students carefully read the graduation requirements and instructions for exiting the graduate program.  The graduate degree candidate is responsible for complying with the requirements.  The posted deadlines for turning in exit materials are strictly enforced during April and May.   Please direct questions to Barbara Schukoske, 860-685-2224 or bschukoske@wesleyan.edu.

Master of Arts Exit Material

  • Important Dates

    April 13, 2018, 4 pm: Submit these forms to the Office of Graduate Student Services: 

    1. Diploma/Commencement Information Form ( see Electronic Forms)
    2. Approved Title of Thesis Form (see Paper Forms)
    3. Completion of Course Requirements Form - (see Paper Forms)

    April 16, 2018, 4:00 pm:  Submit Oral Exam Scheduled Date Form (see Paper Forms)

    April 16, 2018 -  May 8, 2018, 4:00 pm: M.A. Oral Exam Period

    May 8, 2018, 4pm: Oral Exam period ends for M.A. students

    May 10, 2018, 4pm: Exit period ends for M.A. students

    May 27, 2018: Commencement

  • Composition of the MA Oral Examination Committee

    The  academic department chair designates the members of the examination committee.  There are three members of the committee, one is the student's research advisor.  One of the two remaining members should be from the student's department and will usually chair the exam committee; the third and final member need not be a department member.  No oral examination should be scheduled until thesis approval is granted.

  • Oral Exam and Thesis Readers

    It is recommended that MA students submit a copy of their thesis to their thesis readers approximately two weeks before the student's scheduled oral defense date.  Students should check with their faculty research advisor about the latest date to submit the thesis to readers.

    MA students are required to participate in an oral defense. Academic departments will schedule the student's oral defense to occur during the MA Oral Exam Period of April 16 - May 8, 2018.  Students should check with their department administrative assistant about scheduling their oral defense.

    MA students  who exit during the exit period must complete the exit process with the Office of Graduate Student Services within two business days of completing the oral defense.  Students will be notified of their exit appointment date/time after turning in their Scheduled MA Oral Exam date form. 

    The last day to exit and be eligible to participate in the next Commencement ceremony is May 10, 2018 (two business days after the end of the oral defense period). 

    Students must upload the thesis to WesScholar before their exit appointment.  Sometimes a committee will require a student to make edits to the thesis after the oral defense.  Edits must be made before uploading to WesScholar.

  • Exit Appointment

    The Office of Graduate Student Services will schedule an exit appointment to take place within two business days of completion of the oral exam (for students exiting during the exit period) and will notify the student of this date via Wesleyan email.  The appointment date is based on the information provided on the Oral Exam Scheduled Date form.  Students exiting outside of the exit period may schedule an exit appointment at their convenience.

    Exit appointments are scheduled for 30 minutes and take place in the Office of Graduate Student Services. 

    Original, signed, paper forms will be collected at the exit appointment.  Students must submit the required electronic forms and upload the thesis prior to the exit appointment.  

  • Instructions to Submit Thesis WesScholar - Mandatory

    Step 1: Complete this form to submit metadata related to your thesis: https://goo.gl/forms/fEsuwrCjxyTHlz9A2

    Step 2: Upload the PDFs of your abstract and work to WesFiles

    1. Name your file as follows, depending on your individual work:

    •  Abstract: your last name_first intial_abstract
        Example: doe_j_abstract
    •  Thesis: your last name_first intial_thesis
        Example: doe_j_thesis
    •  Supplemental files: your last name_first intial_supplemental[add a number]
        Examples: doe_j_supplemental1
                          doe_j_supplemental2

    2. Click on this link to access a dropbox space in WesFiles, then follow the instructions listed below for successful upload: https://wesfiles.wesleyan.edu/courses/Grad_Thesis_Dropbox.xapp

    3.  The dropbox gives you the option of uploading files from your local machine, or copying files from your WesFiles home directory.

    4.  Click the "Add File" button so that you can select both your thesis file and abstract file to upload separately.

    5.  For the first file, click the first "Choose File" button to locate the first file on your local machine.  Next, click the second "Choose File" button to locate the second file on your local machine.

    6.  You should now see each file name listed next to a "Choose File" button. 

    Next, click the "Start Upload" button. 

    Note: If a file is large, it will take some time to upload. If the thesis file size is greater than 1 GB in size, please contact Special Collections and Archives to make other arrangements for submitting your thesis.

    7.  Once your files have uploaded, you will see them listed.

    Please direct all questions about the submission process to Leith Johnson, ljohnson@wesleyan.edu, 860-685-3863.

  • Policy: Submitting Graduate Work to WesScholar

    Physical copy

    One printed copy every graduate student thesis is maintained in the University Archives at Olin Library. A brief catalog record is in the Wesleyan online catalog, including author name, title, year, and department. There is no option for restricting readership of graduate student work for in-person researchers. Students retain the copyright to their work.

    WesScholar

    WesScholar (http://wesscholar.wesleyan.edu) is Wesleyan University's online institutional repository. Graduate students are required to submit a PDF version of their thesis or dissertation to WesScholar. Information about the work (metadata) will be entered and the PDFs will be available for download. Students who do not wish their work to be available by download may place an embargo on the work for a period of time of up to five years. Graduate students or faculty advisors may request an embargo at the time of thesis submission or any time up to five years after submission. The embargo period may not exceed five years from the time of submission.

    Policies on graduate student work in WesScholar

    1. Metadata for each work (the catalog information - author name, title, year, etc.) will be added to WesScholar.
    2. The full text of the student work will be added to WesScholar in the form of a PDF. 
    3. A student may request that his or her work be embargoed for up to five years. This may be because of a pending publication or patent issue. WesScholar administrators will notify faculty advisors when a student requests an embargo after submitting the thesis. After the embargo period ends, the thesis will be made available in WesScholar.
    4. Faculty members will have the opportunity to place an embargo on an advisee's work if the content of the work compromises laboratory or other research to be published by the faculty member. This embargo will supersede a student-imposed embargo if it is greater than the student-imposed restrictions. WesScholar administrators will contact faculty advisors prior to adding student work to WesScholar to remind faculty of the option to embargo.

  • Specifications for Preparation of the Thesis

    Abstract - An Abstract is not required for Master's but may be included as the last of the preliminary pages. Total words should not exceed 350.

    Margins - The minimum acceptable margins for all pages of the thesis are 1.5 inch on the left and 1.25 inch on the top, bottom, and right.

    Font and Point Size - Recommended fonts include Arial, New Times Roman, and Helvetica with a point size of either 11 or 12.

    Spacing - The text of the thesis should be double spaced. Long quotations, footnotes, appendices, and references may be single spaced.

    Photographs and Graphics - Photographs and graphics in the thesis should be printed or photocopied directly on the paper as high quality images. Scanned images must print clearly. If color is used, only color laser or color photocopy printing is acceptable.

    Use of Material Copyrighted by Others - Any material included that goes beyond "fair use" requires written permission from the copyright owner. It may be useful to include the permission(s) in the thesis as an appendix.

    Pagination - Preliminary pages (i.e., acknowledgments, table of contents, abstract, etc.) are to be numbered consecutively using lower case Roman numerals. All pages of the text, appendices (if any), and references must be numbered consecutively using Arabic numerals.

    Landscape pages - The top of a landscape pages should be at the left margin (1.5), the bottom at the right margin (1.25). The page number is to be in the same relative position as on the portrait pages.

    Sequence of the Main Components of the Thesis - The appropriate order of the major sections of the thesis are as follows: the title page, the acknowledgements, the table of contents, the text, appendices (if any), and references. The order of the appendices and the references may be reversed if the appendices are lengthy.

    Footnote, Endnotes, and References - The format that is accepted in your discipline or that which is prescribed by your advisory committee should be followed.

    Photocopied Journal Articles in the Thesis - When appropriate, photocopied articles already published in journals may be included in a thesis. Photocopying must conform to the margins noted above. An original letter from each journal granting permission for the inclusion of the photocopied article in the thesis must be submitted to the Office of Graduate Student Services. In requesting a letter of permission, it is important to tell the journal that the thesis will become part of the permanent collection of Wesleyan University Libraries. The journal usually will require that the journal be the first publisher of the article.

    In the composition of the thesis, it is expected that the student will observe the procedure current in her/his major field of study for the publication of the results of research. Students should keep in mind the importance of precision and clarity in the use of English, as well as actions and conventional methods of documentation. The thesis should contain enough general material to make it understandable to graduate students and faculty members in allied fields. It is recommended that you use your full legal name on the abstract (if any) and on the title page. Please ensure that your name appears exactly the same way in all places. Individual graduate departments may have additional requirements regarding the format of the thesis.

  • Sample of Title Page

    SAMPLE OF TITLE PAGE

    _______________________________________________________________________________________________________________________________________________

    Wesleyan  University

     _______________________________________________________________________________________________________________________________________________

     

     

     

     

     

    FROM ADMISSION TO EXITING:

    THE GRADUATE STUDENT EXPERIENCE

    AT WESLEYAN UNIVERSITY

     

     

     

     

     

    By

    John J. Smith

    Faculty Advisor:  Dr. Susan Meyer Jones

     

     

     

     

    A Thesis submitted to the Faculty of Wesleyan University in partial fulfillment of the requirements for the degree of Master of Arts

    ____________________________________________________________________________________________________________________________

    Middletown, Connecticut                                                                                                        May 2018

    ____________________________________________________________________________________________________________________________

  • Print Copies of the Thesis

    One copy of the thesis will be printed, bound, and added to the University Archives collection. The student's academic department is responsible for the cost of binding the archival copy of the thesis.

    Additional bound copies of the thesis for the department may be ordered by the department; the department is responsible for the printing/binding cost of department copies. The bound copy for the department will be delivered to the department within six months of Commencement.

    Students wishing to purchase bound copies of their thesis will go directly to HFGroup (Acme Binding) http://acmebinding.com/ to order their copy through the web-site. Students are responsible for the cost of printing and binding personal copies.

  • Diploma/Transcript Financial Holds and Other Fees

    The Student Account must be paid in full in order to receive a diploma or academic transcript.  Student Accounts that do not have a zero balance will receive a financial hold. 

    TO DO: 

    Regularly check your Student Account.

    Return library materials to the library two weeks prior to Commencement.  Library fines will be charged to the Student Account. 

    Make full payment to the Student Account office prior to the Thursday before Commencement in order to receive the diploma on Commencement week-end. 

    Make arrangements to return all keys that belong to the University (housing, labs, etc) before leaving campus following Commencement. 

  • Regalia

    Order regalia from the Wesleyan RJ Julia Bookstore on Main Street in Middletown.

    Coming soon: Details and prices.

  • Commencement

    The Commencement ceremony is  scheduled for Sunday May 27, 2018, 11:00 am on Andrus field.

    Graduate students participating in Commencement and their families are invited to attend the breakfast celebration on Commencement morning.

    9 am, Breakfast for graduate students and families, Lobby of Exley Science Center (*Bring your regalia with you)

    10 am, Mandatory preparation for procession, Lobby of Exley Science Center